Advance tally class

Voucher Entry in Tally.ERP 9

Accounting Vouchers

Tally.ERP 9 is pre-programmed with a variety of accounting vouchers, each designed to perform a

different job. The standard Accounting Vouchers are:

􀂇 Contra Voucher (F4)
􀂇 Payment Voucher (F5)
Receipt Voucher (F6)
􀂇 Journal Voucher (F7)
􀂇 Sales Voucher /Invoice (F8)
􀂇 Credit Note Voucher (CTRL+ F8)
􀂇 Purchase Voucher (F9)
􀂇 Debit Note Voucher (CTRL+ F9)
􀂇 Reversing Journals (F10)
􀂇 Memo voucher (CTRL+ F10)

Contra Voucher (F4)

As per the accounting principles, a contra entry is a transaction involving transfer of cash between one cash A/c to another or one cash A/c to another bank A/c i.e., is a transaction indicating transfer of funds from :Cash account to bank account.

Exp: Cash Deposited in to SBI Rs. 25000/-
Dr. SBI 25000
Cr. Cash 25000

(Note: cash deposit into bnak , cash withdraw from bank)

Payment Voucher (F5)

Payment Voucher is prepared for all payments, made by the business firm directly or through its bankers. In all business organizations, mostly the payments are made in following manners:-

Payment in cash.
Payment by cheques.
Payment by demand drafts or pay orders.
Payment made directly by bank on behalf of the business clients.

Conveyance Expenses reimbursed to Mr. A for Rs.1522/= as per detail submitted by him on 31.07.15 Prepare the necessary voucher of the same transaction in the books of M/S XYZ Limited.

Solution:

Cash Payment Voucher shall be prepared for the above transaction as follows:

M/S XYZ LIMITED
CASH PAYMENT VOUCHER
Voucher No. 1011 Date: 31.07.15
PARTICULARS	AMOUNT (IN RS.)
DEBIT: Conveyance Expenses Account	1522/=

TOTAL	1522/=

CREDIT: Cash Account	1522/=

TOTAL	1522/=
Narration: Being cash paid to Mr. A towards reimbursement of his conveyance expenses as per the details enclosed.
Amount in Words: Rupees one Thousand Five Hundred Twenty Two only.
Receiver’ Signature Manager’s Signature Cashier’s Signature

Receipt Voucher (F6)

Receipt Voucher is prepared for all the money received by the business firm. Money is received in a company for the following reasons:-

Cash Sales
Payment received from the customers against the dues.
Advance payment from customers.
Refund of securities.
Payment received from creditors against the debit balance lying in their account.
Receipt of any type of income i.e. interest, commission, rent etc.
Refund of any tax amount from tax authorities.
Any other receipts.

Money is received in the following forms:-

Cash
Cheques
Demand Drafts or Pay Orders
Direct transfer in bank account of the business firms.
If any payment is made by third party on behalf of the company then also it will be treated as receipt from the person who has paid the money on behalf of the company.

Exp: Received interest Rs. 5000

Dr. Cash 5000
Cr. Interest Received 5000

Journal Vouchers (F7)

Journal Vouchers are used to adjust the debit and credit amounts without using the cash or bank accounts. Journal voucher entries are also known as adjustment entries. You can also make any credit purchases or sales any fixed assets entry through thisvoucher.

Exp: Credit purchases any fixed assets from creditor Rs. 100000/-
Dr. Fixed Assets 100000
Cr. Creditor 100000

Exp. Dep. charge on car @ 10% of computer (Price:10000)
Dr. Dep. on computer 1000
Cr. Computer 1000

Sales Voucher (F8)

You can use this voucher type for credit and cash sales entries in tally software. There are two modes in which you can make entry in sales voucher either in voucher entry mode or invoice mode.
Voucher Entry Mode

Invoice Mode

Credit Note Voucher (CTRL+ F8)

Normally credit note is voucher is used when sales goods are returned from customer. This voucher is also used in extra charged amount by creditors. Press Ctrl + F8 for active credit note voucher. When sold goods are returned from the party against the VAT than normally following entry be passed.

Note: By default Sales Return entry made in invoice mode in the Credit Note voucher. To see same entry in voucher mode you have to press Ctrl + V, on this voucher.

EX: Dr. Amit Debitor’s a/c 252.50
Cr. Sales@1% 250.00
Cr. Output Vat @1% 2.50
(Amount increased entry of debtors in voucher mode)

Purchase Voucher (F9)

You can use this voucher to make all entries which is related to credit and cash purchases in tally software.

Note: During purchase voucher entries you have to change the mode of this voucher by PressingCTRL + V key, voucher entry to invoice mode and invoice to voucher entry mod as per requirement. To this shortcut key you have to active following option by pressing F11-> F1-> Set Allow Invoicing Option – Yes

Invoice Mode

Voucher Entry Mode

Debit Note Voucher (CTRL+ F9)

Normally debit note is issue when purchase goods are return to vendor. This voucher is also used in extra charged amount to debtors. Press Ctrl + F9 to active debit-note voucher in tally. When purchase goods are return to the party against the VAT then normally following entry be passed.

Dr. Creditor a/c 562.50
Cr. Purchases@12.5% 500
Cr. Input Vat @ 12.5% 62.50

Reversing Journals (F10)

If you want to make any entry in these voucher then you have to press F11 (Company Features) function key > the press F1 function key to open Accounting Features > Use reversing Journal & Optional Vouchers – set this option “Yes”.

After applicable of this feature some non-accounting voucher are activate.

1. Memorandum (Ctrl + F10) – This voucher is use to pass entry just for memo. It is not affected of any final accounts.

2. Reversing journal (F10) – To pass out rectify entry use reversing journal voucher. It is not affected of any final accounts.

3. Optional (Ctrl + L) – Optional is not a separate voucher , but is you press this key combination of any accounting voucher then that voucher is not affect in balance sheet or any final accounts.

The all of above voucher is not affecting of your final a/c, but if you want to see the actual balance sheet with variance of these voucher then create scenario.

Memo voucher (CTRL+ F10)
It is also called non-accounting voucher in tally that means there is no accounting effect is made in current accounting when you making any entry in this voucher. Here is guide to activate non accounting vouchers (Memo and Reverse Journal Vouchers) in tally

How to active or use Memorandum Voucher in Tally:

Step 1: Press F11> F1> Use Reverse Journal & Optional Voucher: Set this option “Yes”, now save this window.

Step 2: GOT (Gateway of Tally) > Accounting Voucher > Press Ctrl+F10, to activate the Memorandum Voucher in the Tally software.

Exp:
Dr. Ram 5000
Cr. Cash 5000
(Paid to mr. ram against tour exp. in adv.)